Position Descriptions

Immediate Past President:

• Act as parliamentarian; 

• Serve as an advisor to the President and general membership, as needed; 

• Chair the Nomination Committee and coordinate all functions of the election of 

• officers, including tabulation of votes with assistance of the President; and 

• Serve as a mentor to new learning centers.

President:

• Serve as the principal officer of the affiliate and subject to the control of the Board of Directors, shall in general supervise and control all business and affairs of the MDCLCA; 
• Act as chairperson and presiding officer of the Board of Directors, shall act as presiding officer at every meeting of the membership of the affiliate MDCLCA, and prepare the agenda for these meetings; 
• Call special meetings of the affiliate Board of Directors; 
• Serve as an ex/officio member of all standing committees and task forces;
• Act as liaison and official representative to other professional associations; 
• Serve as liaison to the International association (ICLCA);
• Ensure effective transitions for all offices;
• Establish and maintain the calendar for his/her presidential year;
• Draft position papers on topics of professional ethics, standards for adoption of the membership, or issues affecting learning assistance professionals; 
• Coordinate research activities of the MDCLCA; and 
• Serve as a member of the Nomination Committee. 

Vice-President:

• Assume the duties of the President in the President's absence;
• Chair the Professional Development Committee, which includes coordination of the affiliate annual meeting/conference;
• Coordinate any other professional development activities;
• Assume the office of President after serving one year as Vice-President; and
• Serve as a member of the Nomination Committee.

Treasurer:

• Receive, record, hold, and disburse all monies of the MDCLCA at the direction of the Board of Directors;
• Arrange for an annual compilation of the treasurer's accounts;
• Present an annual statement of the MDCLCA's accounts to the membership;
• Prepare the Annual Budget in conjunction with the board;
• Arrange to have any tax forms or forms regarding the legal status of the MDCLCA properly prepared and submitted; and
• Collect and account for monies related to the annual meetings and conferences.

Secretary:

• Record the minutes of all business meetings of the membership and of
  the Board of Directors;
• Prepare and submit to the membership any Bylaw revisions;
• Notify members of all ratified changes in the Bylaws and maintain the accurate, most current copy of the same;
• Ensure that all notices are duly given in accordance with the provisions of these Bylaws or as required by law;
• Maintain and update the archives and records of the MDCLCA;
• Serve on the Professional Development Committee to assist with planning of the annual affiliate meeting/conference;
• Maintain and analyze a database of membership records;
• Serve as registrar for affiliate annual meeting;
• Receive and process membership dues and conference registration fees; and 
• Maintain and update membership listserv.

Marketing and Communications Officer:

• Evaluate and identify new means of enhancing communications among the Board of Directors, ICLCA, and MDCLCA membership and educators working in the field of learning assistance;
• Create, coordinate, and distribute all promotional material and official correspondence of the MDCLCA;
• Serve on the Professional Development Committee to assist with the planning of the annual affiliate meeting/conference; 
• Coordinate membership drives for retention and recruitment; and 
• Develop, maintain, and oversee the MDCLCA website.
  

Student Representative:

• Attend Board Meetings
• Bring to the attention of the board any concerns related to undergraduate or graduate student members
• Serve on other committees and working groups, as appropriate